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ESPPRA DEVELOPS CENTRAL DATABASE

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MBABANE – There is a reported significant compliance burden on both public entities and suppliers when procuring goods, services and works.
As a result the regulator, Eswatini Public Procurement Regulatory Agency (ESPPRA), is on the verge of developing a central supplier database system and mobile application for the country.


The Agency seeks to create a database system and a mobile application where all suppliers that are currently providing goods, services and works to procuring entities (PEs) and those that will be interested in supplying public entities in the future will register their details with the Agency.


As a result, ESPPRA invites competent and suitable registered companies for the development of the platform.
This is as per a request for expression of interest (EOI), which was also posted on its website  In the rationale, the Agency claimed that there had been a significant compliance burden on both PEs and suppliers when procuring goods, services and works.


Public Entities have reportedly experienced difficulties in validating the authenticity of the supplier eligibility documents required by Section 40 of the Act, thus leading to awarding of contracts to non-eligible suppliers.


Challenge


Through the system, ESPPRA also wants to avoid the challenge where suppliers get disqualified for submitting incomplete eligibility documents.
It seeks to eliminate poor competition in procurement proceedings thus not achieving value for money.


ESPPRA further noted a lack of standardisation to guide both PEs and business sector with regards the required set of statutory documents for consistency.
“To this end therefore, the Agency seeks to develop a central supplier database system and mobile application to  compliment  the  now  fully  implemented  tender  advertisement  and  notification  project.


“Together  these  two  projects  form  stage  1  and  stage  2  respectively  of  the  development  and implementation of the e-Government Procurement (e-GP) System that the Agency has embarked on developing in which supplier management is a pre-requisite module.


“To be eligible to conduct business with the PEs, suppliers will be required to submit applications for registration in the database system where the applications will be assessed,” reads the correspondence in part.
ESPPRA stressed that the modernisation of procurement systems was based on principles of simplification, standardisation and automation of as many business processes  as  possible.


“The registered suppliers will form a database of suppliers who are eligible to participate in public procurement as per the provisions of Section 40 and part of Section 41 (2), (b) of the Public Procurement Act, 2011. Through the supplier database system, the Agency aims to ensure full compliance with the principles of fairness, transparency and maximum competition to ensure value for money in public procurement as envisaged by Section 38 of the Procurement Act. 
The service provider will be expected to develop a set of database system specifications and the level of detail that corresponds to the project needs.
This includes the development of a user-friendly mobile application (App) to use content of the database system. Registered companies are invited to submit their proposals.


The proposal shall be entitled ‘Technical  Proposal –EOI:  01  of  2020/21–DEVELOPMENT OF ESWATINI CENTRAL SUPPLIER DATABASE SYSTEM AND MOBILE APPLICATION’.
It should be emailed to procurement@sppra.co.sz with the email subject EOI: 01 OF 2020-21 DEVELOPMENT OF ESWATINI CENTRAL SUPPLIER SYSTEM AND MOBILE APPLICATION.


The proposals must be sent electronically (only) to procurement@sppra.co.sz by 10:30am tomorrow.
“Late proposals and those received by telegram, facsimile, or similar medium will not be considered,” reads the invitation. Most suppliers, on condition of anonymity, welcomed the move following reports of disqualification of some potential suppliers.

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